Overview
A functional addition to Achilles Supplier Management Services which allow the collation and validation of supplier provided documentary evidence related to a contract, and the resources associated with it (people & equipment). This is in support of, and complimentary to, their pre-qualification data. The nature of the documentation varies according to the Buying organisation, purpose and regional legal requirements. It may be used to manage a single major contract or to manage multiple contracts.
Background
Increasingly Buyer organisations are raising the level of information they require in order to manage their supply chain and reduce risk. Achilles has been requested in a number of market segments to maintain and validate key documentation in support of a suppliers’ registration to supply goods and services to a specific market. This is an expensive process for each supplier to run and Achilles can provide a cost effective solution.
- In many regions legal requirements have placed increasing burdens on the Buying organisation to validate certain key data on equipment and people working on contracts
- Concern by Buyers to have a closer control on the true cost of a project. Sometimes the full costs are not visible due to a lack of attention to the contract or the resources. Buyers wish to ensure that for example when a contract is closed, there are no ongoing liabilities
- Risk of Corporate Social responsibility exposure through bad press are increasing and contractor control solutions ensure the documentation on resources used in contracts are all in order and correct.
Key features
- Online tool for Buying organisation
- The Contractor Control process that Achilles runs in the back office ensures the process works smoothly enabling buying organisations to:
Search own suppliers for contract information
View the supplier resources being used to supply to the buying organisation including People and Equipment
View documentation status online for each resource
Investigate specific documents and view electronic scanned copies of the original
Documents updated at agreed intervals.
Key benefits
Contractor Control provides a cost effective solution for Buyers to manage supplier related documentation.
Improves cost and administration management for Buyers
- People and equipment assigned to a contract are transparent
- Documentation checking ensures resource appropriateness and avoids hidden liabilities.
Reduces risk
- Checks are agreed between Achilles and the client ensuring local regulations are met such as Labour laws & Corporate Social Responsibility requirements.
Manages Corporate Social Responsibility strategy
- The Buying organisation can report on their status
- View validated data across your supply chain.
Find out how your company could benefit from Achilles’ Document management services, by contacting us today